FREQUENTLY ASKED QUESTIONS

ASEAN-Australian Youth Leadership Forum

The AAYLF is a four-day intensive workshop which aims to strengthen institutional networks, cultural exchange, collaboration and personal connections between young leaders across the ASEAN-Australia relationship. The flagship programme of the ASEAN-Australia Strategic Youth Partnership (AASYP), the AAYLF aims to engage a community of outstanding young leaders who demonstrate a capacity and commitment to solve the pressing challenges facing our region by promoting joint partnership and collaboration. You can find more about the conference and what’s involved here: https://aasyp.org/aaylf/about/.

There are three components to the AAYLF. Delegates firstly complete a pre-forum curriculum that will include an ASEAN – Australia relations webinar, country profile presentation, and an opinion piece to showcase on the day of the forum. This pre-conference curriculum is mandatory because presentations and opinion pieces will be presented later on in the forum. Secondly, delegates must actively participate in the scheduled AALYF program. Following the forum, delegates will take on the role of ASEAN-Australian Strategic Youth Leaders for a twelve month period.

The forum will comprise of expert panel discussions, skill-building workshops, a hackathon, cross-cultural events and professional networking opportunities. The detailed program schedule will be released at a later date.

Applications

The application process will consist of a written application and a video submission. These submissions must be submitted by 09 August 2019 and will be assessed by the AALYF team. Delegates will be selected based on the strength of their application.

Please find the detailed eligibility and selection criteria here.

Applications are to be submitted before 11:55pm AEST on the 09 August 2019. Late applications cannot be accepted.

  • 8:25pm Myanmar (UTC: +06.30)
  • 8:55pm Cambodia, Laos, Thailand, Vietnam and western Indonesia (UTC: +07:00)
  • 9:55pm Singapore, Malaysia, Brunei, Philippines, central Indonesia, Perth (UTC: +08:00)
  • 10:55PM eastern Indonesia (UTC: +09:00)
  • 11:25pm ACST: Adelaide, Darwin (UTC: +09:30)
  • 11:55pm AEST: Brisbane, Sydney, Canberra, Melbourne (UTC: +10:00)

Applicants for the AAYLF 2019 will be notified about their application outcome by 30 August 2019. This will give chosen delegates enough time to prepare for the Forum and for travel arrangements to be made.

Absolutely! While you may only place one application per forum, there is no limit to the number of times an applicant can re-apply for the AAYLF as long as they meet the eligibility and selection criteria.

Due to an expected high volume of applications, we are unable to provide individual feedback for unsuccessful applications. However, if unsuccessful, we encourage you to consider applying again next year!

At this stage applications are only open to those who hold a valid ASEAN or Australian passport. 

However, we acknowledge many different people make a vast contribution (and have deep level knowledge) regarding the region and the ASEAN-Australia relationship, so we encourage you to stay involved and contribute to our AASYP blog where you can share your experiences and expertise on the region. 
Email us at comms.forum@aasyp.org if you would like to contribute to our blog.

Given the Forum’s program is to be run in English, we require a high level of English proficiency from all participants to ensure full engagement in the content and discussions.

Video FAQs

You may use your smartphone or laptop camera to record the video. Applicants need only ensure video and audio quality is sufficiently clear. Our main objective is to get to know you and understand your motivations for applying for the Forum. Please note that there is no assessment criteria on your video editing skills – we’re more interested in what you have to say!

We require your video submission to be uploaded using MP4, AVI, MOV or MKV file formats. Any video submission made in different formats will not be considered.

If you encounter any issues with uploading the video submission, please email us as soon as possible at: secretariat@aasyp.org

Yes. The video submission is a mandatory component of the application process. In extreme situations where an applicant has severe technical or connectivity issues, we may consider an alternative, however, these scenarios will be assessed on a case-by-case basis.

If you are experiencing difficulties in uploading your video submission, please email us as soon as possible at: secretariat.aasyp@gmail.com

Forum Logistics

All selected delegates will receive a full scholarship to attend AAYLF.

Your Delegate Scholarship covers:

  1. Delegate registration to attend the Forum;
  2. Return flights to Jakarta from Australia or an ASEAN member state;
  3. Accommodation for the duration of the Forum (28th November to 3rd December);
  4. Catered breakfast, lunch and dinner.

Note: Delegates are required to cover their own personal expenses, travel insurance and visa costs.

Your AAYLF Delegate Scholarship includes a return ticket from your nearest airport, either in ASEAN or Australia, to Jakarta. The flights covered will be:

    • Outbound Economy flight departing on the 28th of November, 2019;
    • Return Economy flight on the 3rd of December, 2019;
    • Your flight must depart from and return to the same airport; 
    • Flights outside the ASEAN and Australia region will not be covered.

If  you wish to arrange your own flights, you may do so at your own expense. 

Delegates are expected to dress in business attire throughout the Forum. Appropriate cultural dress is also encouraged for formal events and the delegate cultural night.

We recommend visiting your health professional 6 weeks prior to the Forum to seek advice regarding vaccinations. 

The AAYLF will provide an electronic acceptance letter (PDF format) to selected delegates that can be used for the appropriate Indonesian visa. For more information, please consult your Embassy in Indonesia and refer to Indonesia’s Immigration website: http://www.imigrasi.go.id.

ASEAN-Australia Strategic Youth Leader Role

Being an ASEAN-Australia Strategic Youth Leader is a voluntary 12-month commitment following the AAYLF to enhance ASEAN-Australia relations. ASEAN-Australia Strategic Youth Leaders will be encouraged to:

  • Share their experiences from the AAYLF with their home community. This can be achieved by writing and sharing online blogs, inciting discussions through social media and hosting talks at their workplace or university; 
  • Execute projects (and/or further develop projects) that address an issue in ASEAN/Australia or work to strengthen the ASEAN-Australia relationship. These projects will be developed at the AAYLF through a series of design-thinking workshops supported by experts;
  • Periodically report on ASEAN-Australia Strategic Youth Leader role progress and project execution to AASYP;
  • Advocate for improved ASEAN-Australia relations within their spheres of influence.

The AAYLF is more than just a series of panels and discussions. The AAYLF is an action-oriented event and we strongly encourage all of our delegates to continue involving themselves in the ASEAN-Australian space following the Forum. The Strategic Youth Leader position is an opportunity to implement your ideas, project your voice and make an impact within your community and the greater region. Your actions as a Strategic Youth Leader should be a reflection of your ongoing future endeavours to contribute to the region.

Individuals will be expected to serve in this role for a 12 month period. This 12 month commitment will commence from the end of the Forum on the 3rd of December 2019, and will continue until AAYLF 2020 commences.

As a ASEAN-Australia Strategic Youth Leader, we hope that you will undertake projects that will have a sustainable and scalable impact on enhancing ASEAN-Australia relations, or have a long term benefit towards the regional issue that you are addressing. The role aims to create a platform and a mandate for young people to work towards achieving our vision of closer regional relations and to contribute to advancing priority deliverables of the actions and recommendations advocated by youth at the AAYLF. We expect Strategic Youth Leaders to be active members of our AASYP community, and to support other young people to achieve projects in line with AASYP and AAYLF objectives.

There is no imperative to travel. You may perform your Strategic Youth Leadership activities wherever you happen to be living during the 12 month period or within your chosen community.

The idea behind the role is that you can implement the learnings from the Forum in a tangible, actionable way while having access to a supportive network of industry experts and other young leaders. Being based somewhere familiar (where you already have contextual knowledge, experience and networks) is perfect to do this successfully!

 Don’t see your question listed here? Email us! We’d love to hear from you.

secretariat@aasyp.org

APPLICATIONS HAVE CLOSED FOR THE AAYLF 2019.