Delegate Relations and Welfare Officer Applications – AAYLF 2019

ASEAN-Australia Young Leaders Forum 2019

Delegate Relations and Welfare Officers

ASEAN-Australia Young Leaders Forum 2019 is a four-day intensive conference that aims to strengthen institutional networks, cultural exchange, collaboration and people-to-people links between young leaders across the ASEAN-Australia region. This event will be held on November 29 – December 2, 2019 in Jakarta, Indonesia.

We are seeking passionate individuals to join our AASYP team as Delegate Relations and Welfare Officers.

Are you someone who:

  • is interested in building front-line people-to-people connections with stakeholders and prospective delegates.
  • is proficient in written and oral English communication skills.
  • is experienced in event management and organisation especially relating to delegate and regional market management.
  • is able to contribute to the design and implementation of a delegate recruitment strategy and welfare system for the AAYLF conference.
  • is able to manage recruitment markets, communicate with delegates and respond to ongoing enquiries.
  • is able to support delegates for the duration of the conference: delegate management, engagement and welfare.
  • is passionate about advancing the ASEAN-Australia broader relationship.
  • welcomes diversity in the workplace and is willing to learn and develop at a personal and professional level

As a Delegate Relations and Welfare Officer of AAYLF 2019, you will be responsible for:

  • actively managing the recruitment database to ensure information is accurate and kept up-to-date.
  • performing outreach through emails and follow up phone calls to maintain effective partnerships with stakeholders and delegates.
  • establishing new relationships by researching, adding and developing recruitment databases.
  • producing weekly reports on activity and achievement levels.
  • maintaining correspondence with delegates and respond to AAYLF enquiries.
  • ensuring delegates have a positive, enriching experience at AAYLF 2019.


  • work starting March 2019 till December 2019.
  • on average 3-5 hours per week; team meeting an hour per week (via Skype)
  • weekly submission of progress report to Delegate and Welfare Lead.

To Apply:

Please email a C.V. and a one-page cover letter to: directors@aasyp.org before 11:59pm (AEST) 4th May 2019. The subject of the email is to be titled: ‘ Delegate Relations and Welfare Officer Application – [YOUR NAME]’

Shortlisted candidates will be contacted for an interview.

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